Frequently Asked Questions

Frequently Asked Questions

Please note – photographic identification will be required at registration. Athletes without this may not be registered by the start time of the event.

Entry

If you enter the three events separately, you will receive a finisher's medal for each event (3 medals total). If you commit to the Full Long Course Weekend, You will receive not only the finisher's medals for the three separate events, but also the official LCW finishers T-shirt as well as the coveted fourth medal (if you finish all distances within the cut-off). not only this, but you will also get the opportunity to be a part of the awe-inspiring LCW fourth medal ceremony. A clip of this can be seen in the LCW 2016 Promotion Video.
You Should receive an Email confirmation; this can sometimes end up in your spam folder so don't forget to check there. If you're certain you haven't received confirmation email, Don't worry! You can log into your OES account here and see all the events you've entered with us over the year. If You Can't see your entries, email us at info@activitywalesevents.com
Yes. The age restrictions are as follows: Taff Kids: 4-11 years
Swim – 1.2mi: 14+ years
Swim – 2.4mi: 18+ years
Sportive – 45mi: 14+ years
Sportive – 66mi: 18+ years
Sportive – 112mi: 18+ years
5k: 11+ years
10k: 14+ years
Half Marathon: 16+ years
Marathon: 18+ years
Please not that for the sportive, athletes under 16 years must be accompanied by a parent/legal guardian (maximum of two under 16s per adult). All athletes under 18 must have a signed consent form.
Providing it doesn't sell out, the closing date for registration will be as close as possible to the event. This Date will be published closer to the time however it is likely to be 1 month prior to the event.
We do not have a waiting list as we already take into account expected cancellations when assigning a cap limit to our events. Once entry is closed, it’s closed. So book early to guarantee a place!
No. For safety & security reasons you must register yourself and bring photo identification so that we can guarantee we are giving the right race number & timing chip to the correct athlete. This avoids mix ups with announcements, emergency contact information on the reverse of the race number, finisherpix, and DBMax timing.
A floor map of the expo will soon be available, showing where to register for each event, which stores will be available, what massage services will be on offer etc.
Absolutely everything you need to know about the Long Course weekend will be sent out in our race pack, usually around two weeks before the event. This will include event timings. It is important you read this as details may be different to those on the website. We recommend using the online Race Pack as a guide, as an email will be sent to the address you registered with notifying you of final details and possible amendments.
The Race pack can be downloaded from this link as of two weeks prior to the event. If you cannot find these emails, It is often the case that they end up in spam/deleted folders. If you have checked these folders – as well as any other email accounts you may have registered with – and still can’t find it, contact us using the contact form.
These must be collected at the time of registration upon showing photo ID and a signed copy of the disclaimer.
As well as the mandatory video briefing, which you can watch here, there will be a race briefing at the start of each race.
For a full list of what clothing/equipment is not allowed in triathlons, please check the BTF rules.
  Wetsuits more than 5mm thick at any point (including where a patch-repair has been made).
  Wetsuits that don’t cover the torso & thighs.
Wetsuit Gloves/boots
Helmets without the suitable safety rating (see BTF rules above)
Open-ended tri bars (ends MUST be plugged)
The allocated wave start times are based on the estimated times of completion for the race, so please be as accurate as possible to ensure you don’t come in on the wrong side of the cut-off. There will be a chance to choose your wave start time on a first come, first served basis.

Changes & Withdrawals

Always check with your GP first. Make sure it’s safe to continue training and race. Put all medical information on the reverse of your race number if it is safe to race.
Up until 60 days prior to the event it is possible to change not only the distance but also the discipline i.e. from run to bike. It is not possible to change entry within 60 days of the event. You can however change race distance when you register at a cost of £10 per distance changed.
For full information on our withdrawal/cancellation policy please see our terms and conditions. If you took out cancellation insurance when you registered, you can get a full refund up to 60 days prior to the event. If not, we may be able to defer your entry to a future event, but a refund is not possible. Once we are within 60 days of the event, we cannot offer refunds/deferrals. Additionally, places are non-transferrable at any point.
Places are absolutely non-transferrable at any point. If you are unable to race for whatever reason, please email and let us know. If you are more than 60 days away from the event we may be able to defer you to one of our future events, but this is dependent on many factors so it’s best to email us and ask. We do not have a waiting list for late entries, as we take into consideration cancellations when capping our events.

General Questions

All times, dates & locations are available here.
As with all races, we highly recommend racing as you train – this ensures you are comfortable with your ability and know your limits. For example if you’ve never used cleats before, you may be surprised to find muscle fatigue in new places; previously unused muscles when cycling. Try open water swimming before competing; and don’t buy brand new equipment for the race without trying it out first.
Pre-Race: Make sure to check the weather on race day so you can prepare correctly and ensure you have necessary waterproof layers/breathable layers & sun cream. It may be worth bringing a bin bag to keep muscles warm pre-race.
Swim: A wetsuit – this must cover the torso and thighs and is mandatory for all of our events. It must NOT cover the hands or feet. BTF rules state that the wetsuit must at no position be thicker than 5mm (Including where a patch-repair has been made). Non-triathlon wetsuits are not designed to be flexible around the shoulders and arms and will take on extra water so it is recommended you race in a triathlon wetsuit. You can purchase one now from our official swim partner, Zone3. Goggles – goggles are necessary in all open water swims. Polarised goggles are recommended to reduce glare and increase visual acuity. It may be worth bringing a clear-lensed pair if conditions are less than ideal. Swim hat – the swim hat issued by Activity Wales Events must be worn. If you wish to wear two swim hats, the issued swim hate MUST be worn on top. Timing chip – Timing chip must be worn on the OUTSIDE of the wetsuit on the left ankle. Gloves & Boots CANNOT BE WORN without a doctor’s note. Webbed gloves are not permitted.
Bike: Race Number MUST be worn on the REAR. A Helmet MUST be worn. Approved cycling safety helmets of ANSI Z90.4, SNELL B90, EN 1078 or an equivalent national standard must be worn by competitors. A CE mark is not an approval mark and should not be treated as approval. (ii) Helmet must be used in all activities when the competitor rides the bike: competition, familiarization and training sessions. full details of helmet requirements. The torso MUST be covered at all times. Gloves are highly recommended.
Run: Race Number MUST be worn on the FRONT. Torso MUST be covered at all times. We highly recommend wearing proper running shoes that have been correctly fitted to avoid discomfort during the run. We also recommend not wearing brand new trainers on race day as they will need to be worn-in to maximise comfort. Elastic laces will help reduce time spent in transition. Running socks will reduce rub and aid both shock absorption & blood circulation. They are generally fast drying and odour repellent. We recommend merino wool or polyamide socks.
Post-Race: Of course if you want to look funky fresh after your race you should definitely purchase one of our T-shirts or hoodies available at the expo & finish line. It is recommended you keep warm after your race to prevent illness & injury, so we suggest having some tracksuit pants and a warm AWE Hoodie ready for you at the finish line. A slow warm-down ensures heart rate slows gradually and dizziness from blood pooling in the legs is avoided. We highly recommend compression clothing to aid with circulation, reducing muscle fatigue, and speeding up recovery. You can purchase compression clothing now from our official partner, Zone3.
Around 50% of street parking in Tenby is reserved for residents, so it is advised you head towards one of the car parks in Tenby; none of which are free. The Multi-storey on upper park road (700 spaces) will be open as usual, as well as the rectory car park (~500 spaces) & south beach car park (160 spaces).
The Salterns car park will be closed on Friday & Saturday.
The Clicketts car park will be open to athletes registering at Tenby Leisure Centre.
If you wish to learn more about parking in Tenby, check on Parkopedia, but keep in mind there will be road closures in operation so double check here for what street parking will be available.
For self-catering accommodation, visit Coastal Cottages for a choice of over 500 beautiful properties all over Pembrokeshire, with value added promotions for all those coming to Pembrokeshire for the long course weekend. There is a Premier Inn a mere stone’s throw from the swim & run start. There are many hotels and guest houses in Tenby, most of which can be found on booking.com or Trivago.
The Course route can be found here. Please note the course is subject to change and you will be notified of any changes made.
Your race number must be collected when you register. You will be given an envelope containing all the numbers & timing chips you will need for the events you have entered.
For the Swim, The numbers must be applied to each side of the swim hat and back of the hand.
For the bike section of the course, the number must be worn on the REAR, as well as the bike number being placed on the seatpost, and the sticker upon the helmet.
For the run, the number must be worn on the FRONT, and the timing chip looped metal-side-up through your laces (red side down).
Finisherpix are the official photographers of the long course weekend. You can pre-order photos when you register, or purchase photos after the event from Finisherpix.
With over 7,000 athletes taking part over the weekend, it can take some time for finisherpix to go through all the photos and group them based on race number. Please have patience; this process can take up to two weeks. Finisherpix are an independent company and once you have paid for your photos they handle everything thereafter. You can contact finisherpix here.
DB Max are the official timing company for the Long Course Weekend. They post up live times as the race is going on, as well as full lists of times for each race. These can be found here.
There are medals for everyone who crosses the finish line, including children who wish to run with their loved one! There are trophies for 1st, 2nd, & 3rd overall male & female as well as cash prizes (subject to change). There are also trophies for 1st in 5-year age category (35-70+). There will be a ceremony for 1st, 2nd & 3rd prize giving at the end of each event. Age category trophies will be posted out after the event. If 1st, 2nd, 3rd trophies are not collected at the prize giving, there is a 60 day collection period, where they can be collected from our Haverfordwest Office, or posted out at a cost of £5 shipping & handling.
Yes. Any lost property not collected from the expo will be returned to our Haverfordwest office, where it can be collected free of charge or posted out with the cost of Postage & packaging covered by the owner of the property within 60 days of the event.
Put simply, No. It is very important that you remain aware of your surroundings for the duration of the race as some parts of the course are on open roads and others cross public pathways.
All of our events and the dates can be found in the events section of the AWE website.
No – all LCW events are open to all club and non-club runners. However, if you are affiliated to a club, you will get a small discount.
To get the Long Course Weekend medal you will have to complete all three events at their longest distances. However, because the Long Course Weekend is made up of three separate events, you also have the option to enter these individually: The Wales Swim, The Wales Sportive and The Wales Marathon. You can enter as many of these as you wish and at any distance, but remember; to get the Long Course Weekend medal you must register for (and complete!) the Long Course Weekend, not the three separate events.
Yes – Tenby train station is situated on Warren Street.

The Wales Swim

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Swim

A wetsuit – this is mandatory for all of our events and must cover the torso & thighs. It must NOT cover the hands and feet. BTF rules state that the wetsuit must at no position be thicker than 5mm (Including where a patch-repair has been made). Non-triathlon wetsuits are not designed to be flexible around the shoulders and arms and will take on extra water so it is recommended you race in a triathlon wetsuit. You can purchase one now from our official swim partner, Zone3.
Goggles – goggles are necessary in all open water swims. Polarised goggles are recommended to reduce glare and increase visual acuity. It may be worth bringing a clear-lensed pair if conditions are less than ideal.
Swim hat – the swim hat issued by Activity Wales Events must be worn. If you wish to wear two swim hats, the issued swim hate MUST be worn on top.
Timing chip – Timing chip must be worn on the OUTSIDE of the wetsuit on the left ankle.
Gloves & Boots CANNOT BE WORN without a doctor’s note. Webbed gloves are not permitted.
BTF rules have changed, allowing backstroke to be used, however front facing strokes are strongly recommended, as the signal for needing assistance is to lie on your back and wave your arm in the air. As this can look similar to backstroke, it may mean that swim safety don’t recognise an emergency immediately and cannot therefore respond accordingly.
We check conditions through the year and communicate with lifeguards & harbour masters to ensure the water is safe and there are no rip currents. BTF triathlon rules dictate that a wetsuit must be worn for swims between 3,000 & 4,000 metres where the water is below 16°C.
There is a fully qualified & professional swim safety team present in the water, with kayaks and motor boats to ensure a quick response to any situation. The Water safety team will be in the water from half an hour before race start up until the last athlete exits the water. This allows for acclimatisation before the race start.
Athletes will have one hour from the race start to complete the first lap, with an overall race cut-off of two hours after the race start.

The Wales Sportive

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Bike

Race Number MUST be worn on the REAR.
A Helmet MUST be worn. Approved cycling safety helmets of ANSI Z90.4, SNELL B90, EN 1078 or an equivalent national standard must be worn by competitors. A CE mark is not an approval mark and should not be treated as approval. (ii) Helmet must be used in all activities when the competitor rides the bike: competition, familiarization and training sessions; (full details of helmet requirements here).
The torso MUST be covered at all times.
Gloves are highly recommended.
Headphones are strictly prohibited.
Athletes will be released in waves of 200 in 15 minute intervals, starting with the long distance riders. the Top 20 LCW athletes from the swim will then be launched down a Tour de France-style ramp. the waves will continue until all riders are out on course - the 45 mile riders leaving last.
The allocated wave start times are based on the estimated times of completion for the race, so please be as accurate as possible to ensure you don’t come in on the wrong side of the cut-off. There will be a chance to choose your wave start time on a first come, first served basis.
For full details on what bike can be used to race, click here. In general, any pedal-powered bicycle with no other form of propulsion. Road bikes are however recommended.
To be blunt, what isn’t better!? Road bikes are exactly that; bikes which are designed for use on the road. They typically feature a more aggressive racing position; a high saddle & dropped handlebars encourage a more aerodynamic posture with more weight over the front of the bike for more power. A stiff, rigid frame reduces energy loss to suspension and ensures maximum energy is transferred from you to the wheels. A gear ratio designed with high-power cycling in mind means you can put down power at close-to top speed. If you were racing a downhill slopestyle race, you wouldn’t use a road bike, so similarly, when cycling on roads, you wouldn’t use a full-suspension rock chomper capable of tackling the Grand Canyon!
Tri-bars are permitted in the Sportive, as long as the ends are plugged.
Illegal equipment includes, but is not limited to:
• Headphone(s), headset(s) or technical earplugs;
• Glass containers;
• Personal video recording devices;
• Bike or parts of the bike not complying with BTF rules
• Personal listening devices.
There will be water & isotonic sports drinks available, as well as mars bars, bananas, sweets & twiglets. We are looking into a gluten-free flapjack option too.
There will be mechanical backup as well as medical backup in the form of sweep vehicles. You will be given phone numbers for both mechanics and medics in the race pack. It is highly recommended you save these numbers in your phone before starting the race in case of an emergency.
Even though the Wales Sportive is not a race, the race number pack which you will collect at registration will have timing chips integrated into the helmet number, so make sure it is secure on your helmet. More info on this is available in the race pack.
Contrary to popular belief, you do not have 6 hours from the time you start. There is a set cut-off for the second lap at 1:30pm, so your start wave will dictate how much time you have to race. The start time you are given is based on the estimated race duration you gave us upon registering for the event, so please be as accurate as possible to ensure you get back the right side of the cut-off. It’s a notoriously tough course so factor that in when estimating your time. The overall cut-off for the sportive is 5:15pm.

The Wales Marathon

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Run

Race Number MUST be worn on the FRONT.
Torso MUST be covered at all times.
We highly recommend wearing proper running shoes that have been correctly fitted to avoid discomfort during the run. We also recommend not wearing brand new trainers on race day as they will need to be worn-in to maximise comfort.
Elastic laces will help reduce time spent in transition.
Running socks will reduce rub and aid both shock absorption & circulation. They are generally fast drying and odour repellent. We recommend merino wool or polyamide socks.
The 5K will set off ahead of the Marathon Runners onto the closed-roads course. The marathon will then set off in a mass start, so organise yourselves fastest at the front, fun-runners towards the rear. The Half Marathon athletes will be marched from Pembroke Castle to the start line with a mass start. The 10K Operates in a similar fashion; athletes are marched from Manorbier Castle to the start line, before a gun start.
The course features a few climbs, so it’s worth including hill sprints in your training. Full details of the elevation for the run course can be found in the race pack.
There will be water & isotonic sports drinks available, as well as mars bars, bananas, sweets & twiglets. We are looking into a gluten-free flapjack option too.
There is a bus service, tickets for which can be bought prior to the event, either when registering of over the phone subject to availability. These tickets are sold on a first come, first served basis. For those of you who will drive to the start line and park in the designated parking locations, you will have to arrange travel back to your car after the event.
The cut-off for the all of the run events is 4pm.
The Wales Marathon is 26.2 miles (42.2km), and the Half Marathon is 13.1 miles (21.1km). The 10k and the 5k are pretty self explanatory, but for using the imperial system of measurement... 10km = 6.2 miles and 5km = 3.1 miles
Yes - these must be looped through the laces of the shoe. a detailed explanation of the correct way to do this can be found in the race pack.
This event is constantly growing - last year there were 1,500 athletes!
The run is on closed tarmac roads with some spectacular scenery.
We have runners of varying ability and experience taking part - for many it's their first marathon, while we also have elite runners entering.

Volunteer Questions

If you wish to become a volunteer for the Long Course Weekend and benefit from the rewards such as the free t-shirt, free packed lunch & free entry to the end of season party (additional promotions available exclusively to groups such as £200 towards chosen club/team/charity), just click here And fill out the volunteer form, or give us a call on 01437 765 777 from mon–fri, 9am-5pm. Alternatively, you can email us at info@activitywalesevents.com with the subject “LCW volunteer”.
There are a range of exciting jobs, from supplying athletes with the nutrition they need, handing out medals to the athletes at the finish line, guiding athletes out on course and ensuring the safety of both athletes and spectators. As well as being great fun and a fantastic way to enjoy the Long Course Weekend, this voluntary work looks great on a CV and shows good team working ability and responsibility. Volunteer here!
With there being events all across the weekend, ideally you could be available to help on multiple days, however this is not essential. Times vary, but typically volunteers will need to be on site about an hour before race start. Volunteer here!
As if watching the Long Course Weekend from a unique perspective wasn’t enough, we also offer a free limited edition volunteer T-shirt and a free packed lunch (dietary requirements accounted for). Additionally, groups of 10 or more will receive £200 towards their chosen club/team/charity. For groups of 25 or more, we will pay for a whole new kit for the team! Volunteer here!

Resident & Spectator Questions

Around 50% of street parking in Tenby is reserved for residents, so it is advised you head towards one of the car parks in Tenby; none of which are free. The Multi-storey on upper park road (700 spaces) will be open as usual, as well as the rectory car park (~500 spaces) & south beach car park (160 spaces).
The Salterns car park will be closed on Friday & Saturday.
The Clicketts car park will be open to athletes registering in the Tenby Leisure Centre.
If you wish to learn more about parking in Tenby, check on Parkopedia, but keep in mind there will be road closures in operation so double check here for what street parking will be available.
Full details of road closures are available on our website. This includes maps of which roads are one way and in what direction. Roads will be re-opened by the sweep vehicle, who will follow the last athlete around the course. As the race cut-off is 4pm, roads will re-open around 5pm as a very rough estimate. Please note that road closures are applicable to ALL Vehicles, including athletes, so plan accordingly.
A full list is available here.
Highway maintenance team will close the roads about 1 hour before the race starts & official course vehicles will drive the course to ensure the route is clear of traffic & blockages.
An official course vehicle will follow the last athlete around the course and will open roads as appropriate. Please note all traffic will have to stay behind the course vehicle as athletes will still be out on course. The Race cut-off is 4pm, so roads will reopen around 5pm as a very rough estimate.
Road Closures apply to all vehicles, however if there is an emergency, the roads will be accessible to emergency vehicles only when blue lights are in operation and there is no quicker route.
All start/finish lines are wheelchair accessible.
No! Access to all viewing areas is completely free and wheelchair friendly.
For the swim which starts on North Beach, there will be access to the sea wall & most of the beach, where there will be music and commentary, as well as the awards ceremony after the swim. Meanwhile Norton road offers stunning panoramas of the whole swim.
The bike course covers a total of 112 beautiful miles of Pembrokeshire coastal roads passing through Lydstep as it heads out as far as Angle, before turning back to Lamphey, where it heads north as far as Narberth, turning right onto Tavernspite and beginning the final southbound leg along the coastal roads through Wiseman’s Bridge, Saundersfoot and back to Tenby. The bike course starts in the Salterns car park, Tenby, and ends on our famous finish line, through the heart of Tenby in Tudor Square, where there will be music & commentary and the awards ceremony after the race.
Sunday Run day! There are four distances covered on Sunday; 5k, 10k, half-marathon & marathon. Both the 5k and the marathon start from Tudor Square, while the 10k starts in the picturesque Manorbier castle, and the half-marathon from the stunning Pembroke Castle. All roads will be closed for the marathon course, however it does cross public highways. The best viewing areas would therefore be Pembroke, Manorbier, and of course Tenby, where the marathon & 5k start line is also the finish line for ALL the races. There will be music, commentary, and the awards ceremony. After the race, there will be live music & entertainment provided by Radio Pembrokeshire.
Full details of road closures are available here, including maps of closed roads & one way roads. Please note that road closures are applicable to ALL vehicles (excluding emergency services), so please plan accordingly.